Executive/Administrative Assistant - Global Infrastructure

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We are seeking a dynamic and highly organized Executive Assistant to provide support to multiple VPs in the Global Infrastructure organization, based in the NYC office. This role requires a proactive individual with exceptional executive support capabilities, meticulous attention to detail and the ability to handle multiple priorities. The ideal candidate will be a resourceful and responsive problem-solver with excellent communication skills. This is a hybrid role.

Let’s build on what you know.

Here’s just some of what you’ll do:

• Act as a liaison between the Vice Presidents and internal/external stakeholders, managing communications and ensuring timely responses
• Manage and maintain the schedules of the Vice Presidents including coordinating meetings and travel arrangements across multiple domestic time zones and international markets
• Organize and coordinate events, meetings, workshops and conferences, including arranging logistics and preparing materials
• Conduct research and gather information to support decision-making processes
• Maintain and update records, files and databases to ensure accuracy and accessibility
• Book complex travel itineraries including air, hotel, transfers, and visas
• Handle confidential information with discretion and ensure the security of sensitive documents
• Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
• Create documents and presentations and maintain organization charts
• Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
• Assist with special projects and initiatives as assigned

Qualifications:

• 4+ years of related experience as an Executive Assistant or in a similar role supporting senior executives
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
• Proficiency with virtual meeting platforms (i.e. Webex)
• Experience managing complex schedules across multiple time zones
• Exceptional work ethic with excellent accuracy, attention to detail and ability to balance multiple, competing priorities
• Ability to multitask, prioritize and handle pressure in a dynamic (and hybrid) environment
• Excellent verbal and written communication skills
• Experience in a wide range of administrative related tasks, organizing large meetings and arranging travel (domestic and international)
• Ability to work with a sense of urgency and in a fast-paced environment
• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders
• Proficiency with creating reports, presentations, distribution lists and correspondence
• Ability to adapt to the work styles and preferences of multiple executives
• Knowledge of Concur, Ariba is preferred, but not required
• Data analytics skills are highly desirable, but not required

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

• Competitive base salaries 
• Bonus incentives 
• 6% Company Match on retirement savings plan 
• Free financial coaching and financial well-being support 
• Comprehensive medical, dental, vision, life insurance, and disability benefits 
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy 
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) 
• Free and confidential counseling support through our Healthy Minds program 
• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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